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Proposed amendments to WLO Constitution

To be voted on at February General Meeting

All WLO members, please review these proposed changes that will bring our constitution up to date with the streamlining of the board job descriptions. Come to the February General Meeting to ratify these amendments.

WLO Constitution        DRAFT – PENDING APPROVAL BY MEMBERSHIP AT MARCH GENERAL MEETING

ARTICLE I

Name of Organization:

The name of this organization shall be IVCC World Language Organization.

ARTICLE II

Purpose of Organization:

The main goal of IVCC World Language Organization is to provide students with linguistic and cultural enrichment experiences beyond the classroom.  In the pursuit of this goal we offer a variety of cultural and language events.  We also search for and create relationships with other groups to provide students with valuable experience and a greater understanding of global populations. WLO activities and service projects are designed to benefit World Language students, the IVCC community and the public at large.

ARTICLE III

Membership:

Any IVCC student can become a member of IVCC World Language Organization. 

All members are welcome and encouraged to submit their ideas and knowledge about events, international culture, and requirements for IVCC World Language Organization.

ARTICLE IV

Organizational Leadership (Officers):

There are THREE elected leadership positions available:

* President-Vice President, Program Development>> President >> Program Development Executive

* Vice President, Membership-Secretary, Recording >> Membership Officer >> Membership Executive

* Secretary, Corresponding-Treasurer >> Communications Officer >> Communications Executive

Board Member Unique Functions are as follows:

* Presidential-Vice Presidential Duties – Program Development

 Duties: >> Presidential Duties >> Program Development Executive Duties

o Maintain E-mail list and write/send out event notices.

o Locate event venues and organize event dates.

o Run meetings and events.

o Make sure that all necessities for an event are present (food, movie,     games, etc.).

o Locate, distribute, and organize fund raisers.

o Locate opportunities for WLO members.

o Assist Faculty Advisor in maintenance of the WLO website.

o Be informed about organization requirements by the College and keep other board members updated about these requirements.

o Communicate with the Faculty Advisor to schedule and plan events

o Advertise WLO and its events.>> Promote WLO and its events.

* Vice Presidential Duties – Membership-Secretary, Recording: >> Membership Officer’s Duties >> Membership Executive Duties

O Identify prospective members and communicate with them to encourage       participation

O Maintain a data base of all members e-mail addresses

O Host events to encourage new member participation

O Keep Board informed about membership activities

O Record, publish and report minutes of all WLO meetings.

O Maintain the WLO Information Binder. and file drawer in the Language Resource Center.

O Keep Board informed about meetings and other activities

* Secretary, Corresponding- Treasurer Duties >> Communications Officer’s Duties >> Communication Executive Duties

O Maintain files of all incoming correspondence

O Write outgoing correspondence

O Keep Board informed about correspondence

o Purchase tickets and plan transportation when needed.

o Maintain WLO account ledger and keep board members informed about WLO finances.

o Supply reimbursement checks when necessary.

Duties that are common to all board members are as follows:

* In Regards to Board Members:

o Assist the other board members in WLO procedures and activities.

o Work closely with the faculty advisor and other board members.

o Act as a leader for the organization and as the support to the president.

o Assist Treasurer in creating a budget for College funding.

* In Regards to the Members:

o Plan for and assist in the recruitment of new members.

o Encourage active participation by members.

o Help advise and tutor students to the best of your ability.

* In Regards to Activities:

o Help develop, plan, and carry out WLO events and activities.

o Participate in and lead WLO events and activities.

o Be open to new ideas and possibilities for WLO.

* As a Representative of WLO:

o Write for and help produce articles for publication.

o Help promote learning and experiences in international culture on campus.

o Represent WLO at various College activities.

o Be a representative to foreign exchange students and assist them if needed.

Any misappropriation of funds will result in an immediate dismissal from office and a new board member will be elected by the Faculty Advisor and other board members.  Excessive failure to carry out the duties prescribed to an officer will result in a review by the other board members and a vote on whether or not the officer will be removed from office.  Any illegal actions or actions deemed against College policy performed under the capacity of an officer will result in immediate removal from office and a report to the appropriate authorities.  A new board member will be elected by the Faculty Advisor and other board members.

ARTICLE V

Election of Organizational Leadership (Election of Officers):

An office term consists of one year (including summer). 

Elections are held at the end of the Spring semester The new board members assume their leadership roles when the Summer semester starts. 

 Board members must be IVCC students and maintain a GPA of 2.5 or above. 

Those who wish to be a candidate can self-nominate.  Anyone nominated by another must be informed of the nomination and can accept or decline the nomination.  Nominations must be submitted two weeks prior to elections (to allow time for nomination acceptance and campaigning).

Elections will be held by written ballot.  Write-in candidates are accepted.

In the event of a tie it will be broken by a run-off election. 

In the event that a winning write-in candidate is graduating or does not wish to be a board member, then the President may appoint any member wishing to assume the responsibility. Or, an election may be held in September, allowing incoming freshman students to be nominated for office. 

ARTICLE VI

Meetings:

Meetings for WLO will generally be held in A-300.  Special meetings and events taking place outside this room require advanced notice to all members.

WLO makes it a priority to adjust meetings and events to satisfy the schedules of its members.  At the beginning of each semester a survey of members’ schedules will be taken and the time and day upon which most members are available will be the designated time and day for regular meetings and events.  At least one board member must be available to run events and meetings.

A general member meeting should take place at least once a month except for December and May

Board members must meet >> collaborate at least two times a month to make sure that all officers are on the same page >> are well-informed of WLO activities. Meetings >> Communications may be conducted by e-mail when schedules do not allow face to face meetings.

Any board member can schedule a board meeting, general member meeting, or new member meeting.  Only the president >> Program Executive or Faculty Advisor can set the times and days for all other events.

ARTICLE VII

Faculty Advisor:

The advisor of WLO understands that it is an organization run for the students and by the students.  When the faculty advisor participates in activities she or he is considered an equal and friend. 

The main role of the advisor is to assist the students in their discovery and enjoyment of world languages and cultures.  She or he serves as a common contact for all members, officers, and the College in the case that communications break down.

If the advisor is a World Language professor he or she may encourage involvement in WLO with extra credit in his or her classes, however it is not a requirement and is at the discretion of the professor.  WLO shall never impede on the professor’s right to make this decision nor shall it inform students that such a policy exists or had existed if a professor does not desire to use extra credit as an incentive.

ARTICLE VIII

Amending the Constitution:

Any officer can make a nomination to amend this constitution.  Any officer wishing to make an amendment must inform the other officers via E-mail or written notice with a brief description of the amendment and the necessity for such an amendment.

Voting on an amendment shall take place no less than one week after the nomination of that amendment.  Amendments proposed by the board will be voted on by the board.  All board members must agree to add the amendment.

Any member that is not an officer may propose a change to this constitution.  Any member wishing to make an amendment must inform the officers via E-mail or written notice with a brief description of the amendment and the necessity for such an amendment.  All amendments proposed in this fashion must be supported by no less than three members besides the nominating member before voting will take place.

Voting on an amendment shall take place one week after the nomination of that amendment or when all members have been informed of the nomination, whichever is longer.  Amendments proposed by members shall be voted on by members at the Annual Meeting with time limits set as necessary.  2/3 of the members must ratify the amendment before it can become part of the constitution.

WLO Constitution – ratified by unanimous vote of general membership at WLO Annual Meeting on April 24, 2006.

04/24/2006-amp

PROPOSED AMMENDMENTS IN RED DONE BY ANGELINA VIOLETA MARIA DEL ROCIO HERNANDEZ TORRES DE RODRIGUEZ

Suggested amendments in green made by faculty advisor Anna Marie Pietrolonardo. 012410

Latest draft amendments in Brown edited and collated by faculty advisor Anna Marie Pietrolonardo to incorporate all comments discussed at January General Meeting.

 

 

WLO Constitution

ARTICLE I
Name of Organization:
 
The name of this organization shall be IVCC World Language Organization.
 
ARTICLE II
Purpose of Organization:
 
The main goal of IVCC World Language Organization is to provide students with linguistic and cultural enrichment experiences beyond the classroom.  In the pursuit of this goal we offer a variety of cultural and language events.  We also search for and create relationships with other groups to provide students with valuable experience and a greater understanding of global populations. WLO activities and service projects are designed to benefit World Language students, the IVCC community and the public at large.
 
ARTICLE III
Membership:
 
Any IVCC student can become a member of IVCC World Language Organization.  
 
All members are welcome and encouraged to submit their ideas and knowledge about events, international culture, and requirements for IVCC World Language Organization.
 
 
ARTICLE IV
Organizational Leadership (Officers):
 
There are six elected leadership positions available:
* President
* Vice President, Program Development
* Vice President, Membership
* Secretary, Recording
* Secretary, Corresponding
* Treasurer
Board Member Unique Functions are as follows:
* Presidential Duties
o Maintain E-mail list and write/send out event notices.
o Locate event venues and organize event dates.
o Run meetings and events.
o Make sure that all necessities for an event are present (food, movie, games, etc.).
o Locate, distribute, and organize fund raisers.
o Locate opportunities for WLO members.
* Vice Presidential Duties – Program Development
o Assist Faculty Advisor in maintenance of the WLO website.
o Be informed about organization requirements by the College and keep other board members updated about these requirements.
o Communicate with the Faculty Advisor to schedule and plan events
o Advertise WLO and its events.
* Vice Presidential Duties – Membership
O Identify prospective members and communicate with them to encourage participation
O Host events to encourage new member participation
O Keep Board informed about membership activities
* Secretary, Recording
O Record, publish and report minutes of all WLO meetings.
O Maintain the WLO Information Binder and file drawer in the Language Resource Center.

O Keep Board informed about meetings and other activities
* Secretary, Corresponding
O Maintain files of all incoming correspondence
O Write outgoing correspondence
O Keep Board informed about correspondence    
* Treasurer Duties
o Purchase tickets and plan transportation when needed.
o Maintain WLO account ledger and keep board members informed about WLO finances.
o Supply reimbursement checks when necessary.
 
Duties that are common to all board members are as follows:
* In Regards to Board Members:
o Assist the other board members in WLO procedures and activities.
o Work closely with the faculty advisor and other board members.
o Act as a leader for the organization and as the support to the president.
o Assist Treasurer in creating a budget for College funding.
* In Regards to the Members:
o Plan for and assist in the recruitment of new members.
o Encourage active participation by members.
o Help advise and tutor students to the best of your ability.
* In Regards to Activities:
o Help develop, plan, and carry out WLO events and activities.
o Participate in and lead WLO events and activities.
o Be open to new ideas and possibilities for WLO.
* As a Representative of WLO:
o Write for and help produce articles for publication.
o Help promote learning and experiences in international culture on campus.
o Represent WLO at various College activities.
o Be a representative to foreign exchange students and assist them if needed.
 
 
Any misappropriation of funds will result in an immediate dismissal from office and a new board member will be elected by the Faculty Advisor and other board members.  Excessive failure to carry out the duties prescribed to an officer will result in a review by the other board members and a vote on whether or not the officer will be removed from office.  Any illegal actions or actions deemed against College policy performed under the capacity of an officer will result in immediate removal from office and a report to the appropriate authorities.  A new board member will be elected by the Faculty Advisor and other board members.
 
ARTICLE V
Election of Organizational Leadership (Election of Officers):
 
An office term consists of one year (including summer).  
 
Elections are held at the end of the Spring semester The new board members assume their leadership roles when the Summer semester starts.  
 
Board members must be IVCC students and maintain a GPA of 2.5 or above.  
 
Those who wish to be a candidate can self-nominate.  Anyone nominated by another must be informed of the nomination and can accept or decline the nomination.  Nominations must be submitted two weeks prior to elections (to allow time for nomination acceptance and campaigning).
 
Elections will be held by written ballot.  Write-in candidates are accepted.
 
In the event of a tie it will be broken by a run-off election.  
 
In the event that a winning write-in candidate is graduating or does not wish to be a board member, then the President may appoint any member wishing to assume the responsibility. Or, an election may be held in September, allowing incoming freshman students to be nominated for office.
 
ARTICLE VI
Meetings:
 
Meetings for WLO will generally be held in Language Resource Center A-301.  Special meetings and events taking place outside these rooms require advanced notice to all members.
 
WLO makes it a priority to adjust meetings and events to satisfy the schedules of its members.  At the beginning of each semester a survey of members’ schedules will be taken and the time and day upon which most members are available will be the designated time and day for regular meetings and events.  At least one board member must be available to run events and meetings.
 
A general member meeting should take place at least once a month.  
Board members must meet at least two times a month to make sure that all officers are on the same page. Meetings may be conducted by e-mail when schedules do not allow face to face meetings.
 
Any board member can schedule a board meeting, general member meeting, or new member meeting.  Only the president can set the times and days for all other events.
 
ARTICLE VII
Faculty Advisor:
 
The advisor of WLO understands that it is an organization run for the students and by the students.  When the faculty advisor participates in activities she or he is considered an equal and friend.  
The main role of the advisor is to assist the students in their discovery and enjoyment of world languages and cultures.  She or he serves as a common contact for all members, officers, and the College in the case that communications break down.
 
If the advisor is a World Language professor he or she may encourage involvement in WLO with extra credit in his or her classes, however it is not a requirement and is at the discretion of the professor.  WLO shall never impede on the professor’s right to make this decision nor shall it inform students that such a policy exists or had existed if a professor does not desire to use extra credit as an incentive.
 
ARTICLE VIII
Amending the Constitution:
 
Any officer can make a nomination to amend this constitution.  Any officer wishing to make an amendment must inform the other officers via E-mail or written notice with a brief description of the amendment and the necessity for such an amendment.
 
Voting on an amendment shall take place no less than one week after the nomination of that amendment.  Amendments proposed by the board will be voted on by the board.  All board members must agree to add the amendment.
 
Any member that is not an officer may propose a change to this constitution.  Any member wishing to make an amendment must inform the officers via E-mail or written notice with a brief description of the amendment and the necessity for such an amendment.  All amendments proposed in this fashion must be supported by no less than three members besides the nominating member before voting will take place.
 
Voting on an amendment shall take place one week after the nomination of that amendment or when all members have been informed of the nomination, whichever is longer.  Amendments proposed by members shall be voted on by members at the Annual Meeting with time limits set as necessary.  2/3 of the members must ratify the amendment before it can become part of the constitution.
 
WLO Constitution – ratified by unanimous vote of general membership at WLO Annual Meeting on April 24, 2006.
 
04/24/2006-amp
 
 
 

 

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