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ILLINOIS VALLEY COMMUNITY COLLEGE

 

DEPARTMENT OF STUDENT ACTIVITIES

 

CO-CURRIULAR TRANSCRIPTS

 

 

Description

The Co-Curricular Transcript is a self-reported document that provides students an opportunity to record and verify participation in co-curricular and extra-curricular activities, learning, and development while attending Illinois Valley Community College.

 

Purpose

The Co-Curricular Transcript is an official record of the studentís involvement in nonacademic activities that may be used to complement a resumeí, an academic transcript, a scholarship application and the like. 

 

Eligibility

All students who are in good standing with IVCC are invited to participate in this program.

 

Eligible Activities

Only noncredit events and activities qualify for Co-Curricular Transcripts.  These events can take place on or off campus and need not be sponsored by the college. The Co-Curricular Transcripts will be divided into seven categories.

o       Clubs/Organizations

o       Leadership Development

o       Career Development

o       Campus Service

o       Community Service

o       Athletics/Recreation

o       Other (Awards, Honors, Etc)

 

Process

Students will be required to follow the following process in order to complete and request a co-curricular transcript. 

Each student that would like to participate in this program will be required to contact the Coordinator of Student Activities to fill out an initial enrollment application form.  The Coordinator of Student Activities will then create an electronic and paper file for the student.

o       Activity Verification Form

The student can obtain an Activity Verification Form from the Coordinator of Student Activities.  These forms must be completed by the student and must be signed by the appropriate Activity Representative for each activity.  These forms may be turned in to the Coordinator of Student Activities at any time and must be submitted by the end of the semester in order for events to be included on the transcript.

o        Follow Up

Upon receipt of the Activity Verification Form, the Coordinator of Student Activities will contact the appropriate Activity Representative to personally verify the studentís participation in the activity.  Once verified, the activity will be documented in the studentís file.

o       Requesting a Transcript

A student must request a transcript from the Coordinator of Student Activities by completing a Request Form.  Requests Forms should be filled out at least 48 hours prior to the desired pick up time.  Transcripts will only be issued to the student unless a signed consent directs otherwise.

o       Issuing a Transcript

The Coordinator of Student Activities will compile a complete transcript.  The Vice President of Student Services will sign and authorize each Co-Curricular Transcript.  Transcripts will only be issued to the student unless a signed consent directs otherwise.

 

Co-Curricular Application

Co-Curricular Activity Verification Form